Automated PO to Invoice Processing for Manufacturing Giant

Overview

The client is a leading manufacturing group in India with a turnover of 37.89 Billion with an ascertained footprint in ChemicalsTextiles and Consumer Products segments.

Automated PO to Invoice Processing for Manufacturing Giant

Overview

The client is a leading manufacturing group in India with a turnover of 37.89 Billion with an ascertained footprint in CHEMICALS, TEXTILES and CONSUMER PRODUCTS segments.

Business Need

The client already had an SAP ERP in place, however, it was not able to manage some important issues with their vendors and their clients. Some of the important issues tackled were as follows :

01

The lengthy manual process of documents verification at different factory gates leading to large delays in material acquisition

02

Manual Processes encouraged large-scale pilferage, malpractices, material mishandling, and material loss leading to substantial revenue loss

03

Processes and checks were compromised via oversight or wilful practices leading to substandard qualities, order cancellations, client unrest and spiralling operational cost

04

The QA process was not well documented and properly monitored leading to budget overruns and sub-standard quality products being produced

05

Manual Invoice processing and the inability of a single interface for all order checkpoints resulted in wrong payments, erroneous invoice generation and mismatch of accounts

Business Need

The client already had an SAP ERP in place, however, it was not able to manage some important issues with their vendors and their clients. Some of the important issues tackled were as follows :

01

The lengthy manual process of documents verification at different factory gates leading to large delays in material acquisition

02

Manual Processes encouraged large-scale pilferage, malpractices, material mishandling, and material loss leading to substantial revenue loss

03

Processes and checks were compromised via oversight or wilful practices leading to substandard qualities, order cancellations, client unrest and spiralling operational cost

04

The QA process was not well documented and properly monitored leading to budget overruns and sub-standard quality products being produced

05

Manual Invoice processing and the inability of a single interface for all order checkpoints resulted in wrong payments, erroneous invoice generation and mismatch of accounts

Solution Provided

AARCHIK Solutions was roped in to provide an automated PO to invoice solution based on Angular, Node and Python platforms and used Whatsapp bots extensively for the solution

01

Automatic Generation of E-Way Bills, Packing Slips and Royalty Certificates using Python

02

Bots help with the automatic upload of documents and information via Whatsapp

03

Integration with IoT based Weighing scales to capture gross, tare weight statistics

04

Automatic Generation of vouchers and daily reports based on data entered

05

Elaborate checks and balances for document uploads, process completion, account reconciliation

Solution Provided

AARCHIK Solutions was roped in to provide an automated PO to invoice solution based on Angular, Node and Python platforms and used Whatsapp bots extensively for the solution

01

Automatic Generation of E-Way Bills, Packing Slips and Royalty Certificates using Python

02

Bots help with the automatic upload of documents and information via Whatsapp

03

Integration with IoT based Weighing scales to capture gross, tare weight statistics

04

Automatic Generation of vouchers and daily reports based on data entered

05

Elaborate checks and balances for document uploads, process completion, account reconciliation

Benefits Provided

The automation solution was implemented at all factories and warehouses of the client across 12 cities in India and provided the following benefits

01

No of vehicles processed daily was increased by about 75%

02

Pilferage costs were reduced substantially

03

Manual Errors and operational issues were reduced by about 40%

04

Invoice Processing time was reduced by about 63% with the automatic generation and verification of invoices and vouchers

05

Document Processing and verification times were reduced by almost 98% and had almost 100% accuracy

Benefits Provided

The automation solution was implemented at all factories and warehouses of the client across 12 cities in India and provided the following benefits

01

No of vehicles processed daily was increased by about 75%

02

Pilferage costs were reduced substantially

03

Manual Errors and operational issues were reduced by about 40%

04

Invoice Processing time was reduced by about 63% with the automatic generation and verification of invoices and vouchers

05

Document Processing and verification times were reduced by almost 98% and had almost 100% accuracy

Have A Query?

Do you need a detailed consultation or feasibility study for this topic? Or it maybe you just want to exchange views and thoughts on this topic. Do get in touch with us and we would be glad to share a cup of coffee together and discuss this topic together.

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Have A Query?

Do you need a detailed consultation or feasibility study for this topic? Or it maybe you just want to exchange views and thoughts on this topic. Do get in touch with us and we would be glad to share a cup of coffee together and discuss this topic together.

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